Your departments will be based on your organisational structure.

This might look like Aged Care, Cardiology, and Information Services for many organisations, but it can be any departments that best reflects your organisational structure. When defining your departments, keep in mind that every department will require a section. Sections are the sub-levels of your departments. For example, If your department is Information Services, your sections might be, Technology, Telehealth and Clinical Coding. If your Department is Maternity Services, your sections might be, Breastfeeding, Birth Centre and Antenatal. Defining clear and relevant sections for your documents can improve the search for documents for the end-user.

For effective long-term maintenance of your Prompt document management system, nominating departments and sections that consider the past while also planning for the future is key to robust long term document governance. Therefore, we recommend preparing departments, sections and document types to withstand internal movement and change.

Please nominate your UAT testing champions. These are typically your early learners who will complete essential tasks during your implementation phase.

In-Drafting allows users to change checked-out documents (existing) and create new documents within the system.

A good submission process can ensure all protocols in document creation have been followed.

The approvals process is the final step before publishing the document into Prompt.